Workplace expert, Acas, has launched new guidance today to help employers in Hertfordshire prepare for potential issues that could arise over the Euro 2016 tournament period.
Euro 2016 will take place in France between Friday 10 June and Sunday 10 July. Football match start times will vary between 2pm and 8pm.
Acas advises employers and small businesses to have agreements in place that cover requests for time off, sickness absence, website use during working hours or watching TV during this period.
Acas East of England Area Director, Caroline Plummer, said:
“The Euro 2016 tournament is an exciting event for many football fans but staff in Hertfordshire should avoid getting a yellow card for unreasonable demands or behaviour in the workplace during this period.
“Many businesses need to maintain a certain staffing level in order to survive. Employers in Hertfordshire should have a set of simple workplace agreements in place before kick off to help ensure their businesses remain productive whilst keeping staff happy too.
“Our guidance published today can help managers in Hertfordshire get the best from their team players, arrange appropriate substitutions if necessary and avoid unnecessary penalties or unplanned send offs.”
Acas offers some top tips for employers in Hertfordshire to consider for the 2016 European Championship:
Annual leave - employers may wish to look at being a little more flexible when allowing employees leave during this period and employees should remember that it may not always be possible to book leave off. The key is for both parties to try and come to an agreement. All requests for leave should be considered fairly. A consistent approach should be applied for leave requests for other major sporting events too as not everyone likes football!
Sickness absence - levels of attendance should be monitored during this period in accordance with the company’s attendance policy. Any unauthorised absence or patterns of absence could result in formal proceedings. This could include the monitoring of high levels of sickness or late attendance due to post match celebrations.
Flexibility - one possible option is to have a more flexible working day. Employees could come in a little later or finish sooner and then agree when this time can be made up.
Allowing staff to listen to the radio or watch the TV may be another possible option. Employers could also allow staff to take a break during match times. Another option is to look at allowing staff to swap shifts with their manager's permission.
It is important to be fair and consistent with all staff if you allow additional benefits during the European Championship. Any change in hours or flexibility in working hours should be approved before the event.
Use of social media and websites - there may be an increase in the use of social media such as Facebook, Twitter or websites covering Euro 2016.
Employers should have a clear policy on web use in the workplace that is communicated to all employees. If employers are monitoring internet usage then the law requires them to make it clear that it is happening to all employees.
Drinking or being under the influence at work - some people may like to participate in a drink or two while watching the match or go to the pub to watch a match live. It is important to remember that anyone caught drinking at work or under the influence of alcohol in the workplace could be subject to disciplinary procedures. There may be a clear no alcohol policy at work and employees may need a reminder.
Acas’ full guidance for the 2016 European Championship is available at HERE